Event Day
Food Truck & Other Food Vendor Information
This page includes very important information on procedures for food vendors and food trucks that will located in the food s. Please read over it carefully, and let us know by Friday NOON if you have any questions.
If this is your FIRST TIME being a vendor with us, please watch this video (or watch it as a refresher.)
Morning Arrival - Unloading Procedures
ARRIVAL
CITY OF SCHERTZ PERMIT
CITY OF SCHERTZ PERMIT
- You will be given a specified time period to arrive. We ask that you adhere to this time period.
- We will also inform you whether to enter the church property from FM 3009 or Green Valley Road based on the location of your window.
CITY OF SCHERTZ PERMIT
CITY OF SCHERTZ PERMIT
CITY OF SCHERTZ PERMIT
- It is YOUR RESPONSIBILITY to have an updated permit with the City of Schertz in order to participate at our vendor events.
- The city inspector is always welcome and will immediately shut down any food vendor that is not properly permitted.
TRASH CANS
CITY OF SCHERTZ PERMIT
VENDOR PARKING
- Food trucks and vendors MUST PROVIDE A TRASH CAN/BAG FOR CUSTOMER GARBGE!
- It is the food tuck/vendor's responsibility to dispose of trash.
- Trash can be disposed in the church dumpster located behind the church.
VENDOR PARKING
FAMILY & FRIENDS
VENDOR PARKING
If you have a separate vehicle that you or family/friends will be bringing, please follow the following procedures for parking:
- PREFERRED: We strongly suggest to park across the street (Green Valley Road) to allow for more parking for our customers.
- If you cannot do that, VENDORS MUST PARK IN THE BACK OF THE CHURCH between the dumpster and Green Valley Road.
- DO NOT PARK in areas designated for customer parking, which includes parking on the SIDES of the church and church building.
FAMILY & FRIENDS
FAMILY & FRIENDS
FAMILY & FRIENDS
- IMPORTANT: Family and friends that will be helping you unload/or staying for the event MUST FOLLOW these same procedures!
- It is YOUR RESPONSIBILITY to share this information with them so they know our expectations.
CONED OFF AREAS
FAMILY & FRIENDS
FAMILY & FRIENDS
- As unloading times for particular zones end, we will cone off those areas to prevent vehicles from driving through them.
- UNDER NO CIRCUMSTANCES MAY A VENDOR MOVE CONES OUT OF THE WAY TO DRIVE THROUGH!
- If your truck must drive through Vendor Zone 3 from FM 3009 after 8:45 am, Samantha or Michelle will remove the cones to allow you access.
During the Event - Important Information
VENDORS MUST BE SET UP AND READY FOR BUSINESS BY 9:45AM!
- Customers typically begin showing up early, so it's advisable to be set up as soon as possible.
CANOPIES
ALL VENDORS WITH POP-UP CANOPIES/TENTS MUST HAVE WEIGHTS ON ALL FOUR LEGS!
- As per our Policy & Procedures, each leg must have at least 30 pounds, which is a total of 120 pounds.
- Weights can be purchased specifically for canopies or sand/water bags may be used.
- Vendors who do not have proper weights (or any weights at all) will be asked to take down their canopy. Vendors may continue to participate, just without their canopy.
RESTROOMS
- The church restrooms are for vendors to use.
- The church restrooms are NOT open to the public, however, if a customer has an emergency, either direct them to Samantha and Michelle, or YOU MAY ESCORT THEM to the restroom. We do not want customers wandering inside the church building.
- Restrooms may be accessed by going through the indoor vendor area. See map below.
VENDOR CONDUCT
- Vendors are expected to be considerate and respectful to other vendors, customers, and the coordinators.
- If there is a disagreement or issue between vendors that cannot be resolved peacefully, please bring it to Michelle or Samantha's attention immediately before the situation escalates.
- VENDORS WHO VIOLATE THIS POLICY WILL NOT BE INVITED BACK TO FUTURE EVENTS.
VENDOR & CUSTOMER TRASH
- A large trash can will be located near the food trucks. This is for customer trash only.
- VENDORS ARE RESPONSIBLE FOR THEIR OWN TRASH AND DISPOSING IT IN THE CHURCH DUMPSTER. Vendors must have their own container or bag to collect trash.
- ALL FOOD VENDORS (FOOD TRUCKS, COTTAGE FOOD, SAMPLES, ETC.) MUST PROVIDE A MEANS OF COLLECTING TRASH FROM YOUR CUSTOMERS.
- We are NOT responsible for YOUR trash! Please dispose of your OWN trash.
- When packing up your booth area, please check it before leaving to ensure all trash and debris has been removed. Leave the area cleaner than it was in the morning!
Afternoon - Loading Up Procedures
PACKING UP YOUR BOOTH
- Food vendors MUST WAIT until the event ends at 3:00 pm to start packing up. NO EXCEPTIONS.
- Surprisingly, a lot of vendors get sales after the event ends. So, if customers are still lingering, you may want to wait a bit before packing up.
LOADING YOUR VEHICLE
- VEHICLES ARE NOT ALLOWED TO DRIVE IN THE VENDOR AREA BEFORE 3:30PM. This includes Zone 2 and Zone 3.
- Vendors are not allowed to drive in the driveway if there are still vendors set up in the driveway.
- Do NOT remove cones to drive through any coned off area.
- These procedures will be STRICTLY ENFORCED!
- Note: This is for the SAFETY of our vendors and lingering customers.
LOADING PROCEDURES
- FOLLOW THE SAME TRAFFIC PROCEDURES AS YOU DID IN THE MORNING.
- Before leaving, please check your area to ensure it's clean of trash and other debris.
Cancellation Policy
Affective 6/01/2025
Food trucks will be required to give a $50 deposit when committing to participate at our events. This deposit is fully refundable as long as the food truck shows on event day.
- Please cancel as soon as possible so that we can find a replacement.
- Refunds will not be given if the food truck cancels within 7 days of the event date or is a no show.
- If a vendor cancels within 7 days of the event date, they will forfeit their deposit.
- In special circumstances, we will work with food trucks who must cancel for emergencies.
Food Area Map
Please follow the same procedures for unloading and loading.
- This map shows the location of the food area for food trucks and non-truck food vendors.
- Trucks may enter from either FM 3009 or Green Valley Road, based on the location of their window. You will be informed prior to the event which entrance to use.
- IF you are required to enter from FM 3009, you will need to drive through Zone 3, driving in the opposite direction of vendor traffic. If this is your entrance, we will have you arrive after 8:45, so that there will be no traffic issues with other vendors.
- Food trucks entering from Green Valley Road should have no issues with traffic.
- Non-truck food vendors must enter from Green Valley Road.
Map to the Restroom
- The restrooms may be accessed by going through the double doors into the Indoor Vendor room.
- Go through the door to the right of the stage.
- Go left a little way down the hallway in to the double doors on the right.
- The restrooms are on the right in the 100 hallway.
- REMINDER: The church restrooms are not for the public. If a customer has an emergency and needs the restroom, you may escort them or direct them to Samantha or Michelle. We do not want customers wandering inside the church building.
